Damage Waiver

Standard practice across the whole marquee and tipi industry is that the client is held fully responsible for all accidental loss and damage to the hired equipment. So if something happened during the hire period, you would be liable to pay for any damage caused. Our Tipis are valued at many tens of thousands of pounds, so it is clear that it is essential that the equipment is fully insured during the Hire Period.

In some circumstances the client chooses to insure the tents and equipment themselves. This is most appropriate for business customers who have suitable insurance in place. It is unlikely that standard wedding insurance will cover for the costs of replacing the tipis like-for-like or for failure to supply to following bookings in the event of damage. If you choose this option then Cotswold Tipis / Campingninja Ltd would need to see proof of the insurance and will need to satisfy themselves that the cover is adequate for the purpose.

However, if your insurance doesn’t cover you for the cost of replacing the tipis and the equipment like for like, our clients can choose to pay a Damage Waiver Fee, amounting to 4% of the equipment hire charge. In electing to take this option, Cotswold Tipis take full responsibility for the risk of accidental loss or damage to the tipi equipment during the Rental Period. This will cover the cost of insurance taken out by ourselves.


The Damage Waiver Fee will be applied by default until adequate alternative insurance has been arranged and documentation has been provided.

The following conditions apply to the above Damage Waiver:

  • The Hirer is responsible for the first £500 of accidental loss or damage to the equipment during the period of hire.
  • The Damage Waiver covers repair costs of up to £50,000. If repair costs exceed this amount, the client will be responsible for paying.
  • The Hirer is responsible for all loss or damage resulting from wilful neglect or malicious acts or legal liability.
  • The Hirer is responsible for any loss or damage due to the client’s failure to adhere to any special security arrangements that have been agreed.
  • The Hirer is responsible for any loss or damage due to the client’s failure to adhere to any wind management advice to ensure the safety of the tipis.

The Damage Waiver does not include items provided by Cotswold Tipis’ 3rd Party suppliers including, but not limited to, toilets, generators, heaters, chairs, round tables, dancefloors, stages. Please contact us to ask for a breakdown of items that are not covered in the Damage Waiver. Cotswold Tipis recommends you take out wedding insurance to cover you for these aspects.

If you have any questions relating to this please do give us a call on 01453 367667 or email hello@cotswoldtipis.co.uk