COTSWOLD TIPIS' BELL TENT FAQS
Table of Contents
GENERAL FAQs
Our background is setting up temporary campsites and bell tent villages at some of the biggest sports events and festivals so your guest accommodation is in good hands with Cotswold Tipis.
We stock beautiful canvas bell tents and offer a guest booking service where your guests can book and pay for their bell tents directly, saving you time and hassle.
View our Bell Tent page for our prices and what we offer. Or get in touch to receive a custom quote including delivery to your venue.
Drop us a line at hello@cotswoldtipis.co.uk to check availability for your event date.
The price includes the weekend hire (3 nights – Friday to Sunday).
Bookings can be extended for £20 per tent per night.
We have two sizes of bell tents.
4 metre diameter: sleeps up to
5 metre diameter: sleeps up to 6
4 metre bell tent: 6m2 including guy ropes
5 metre bell tent: 7m2 including guy ropes
Get in touch to discuss your requirements. As a rough guide, we recommend the following occupancies for our 4 metre and 5 metre bell tents:
4 metre diameter: sleeps up to 4
5 metre diameter: sleeps up to 6
No, the lights we provide are all battery or solar powered.
If power is available on site, it would be helpful if we can have access to this during the set up.
SET UP AND TAKE DOWN
Please can the grass be cut in the area where the bell tents will be set up (also allowing vehicle access), and the grass collected if possible.
Please also ensure that we will have access to a toilet.
Access to power and water is appreciated but not mandatory.
Bell tents are usually set up between Wednesday and Friday, though we can set up on Saturday and take down on Sunday if required.
Just let us know what your requirements are so we can check our availability to work to those times.
If you will not have access to your venue until a particular time, please let us know.
We’ll confirm our arrival time with you about a month prior to your event.
No, as long as we know where the bell tents will be set up.
We do ask that you or a member of the venue staff are present at some point during the set up so we can share with you where we have left spare airbeds and a spare pump. We test the airbeds before we install them but as a precaution we always leave spare airbeds and a spare pump.
We usually take down the bell tents on Monday or Tuesday. If your venue requires the tipis to be taken down on a particular day, please let us know.
No, please just ensure that any personal belongings have been removed prior to our arrival.
BOOKING BELL TENTS WITH THE BELLS BOOKING PORTAL
As soon as you’ve paid your deposit, we create your own Bells Booking Portal Page with all the information your guests will need to know in order to book directly with us. They then choose what size and type of bell tent they want and how many beds they need. They book what they need direct with us without you needing to be involved at all. They pay and receive email confirmation.
We will periodically send you updates on how many guests have booked and who they are.
Organising accommodation for your guests at a wedding can be like herding cats!! We aim to take the pain and hassle out of it for you so you have time to focus on yourselves and your wedding / event – you have enough on your plate.
So:
- No tedious emailing to see who’s interested and fielding numerous questions.
- No finding out and organising who wants what beds in what tents and with who.
- No collecting and chasing payments from friends and family (notoriously frustrating).
- No dealing with people changing their minds or dropping out.
We handle it all directly with your guests – simple!
There is a minimum order of 6 Bell Tents for us to set up your Bells Booking Portal.
Once you have decided to go ahead, we ask you to put down a deposit for the number of tents you would like to reserve (minimum of 6). Then we’ll send you an invoice where payment can be made by card online.
If you would prefer to pay by BACS, please let us know.
The deposit is 30% based on the minimum order of 6x Kitted Out (Double) Bell Tent + delivery. You can reserve more than 6 tents if you like.
Our next step is to set up your own Bells Booking Portal Page, which you can then share with your guests.
Nearer the time of the event, when we have a better idea of how many tents will be required, we will be able to discuss the tent layout.
Yes, subject to availability. There is no cap on how many tents can be booked once you have reserved the minimum order, however only the number reserved will be guaranteed. That’s why we recommend that guests book early.
When the number of reserved tents have been booked, you will be due your deposit back minus the delivery fee.
It is our standard process to return this via bank transfer after your event.
Once you have requested to book, we’ll send you an invoice where payment can be made by card online.
If you would prefer to pay by BACS, please let us know.
Our T&Cs are here – https://cotswoldtipis.co.uk/terms-and-conditions/
Deposits are non-refundable in the event of cancellation.
If bookings are cancelled within 6 months of the event date, 80% of the booking cost is due at the time of cancellation.
Our full T&Cs can be found here – https://cotswoldtipis.co.uk/terms-and-conditions/
BOOKING BELL TENTS (NO GUEST BOOKING SERVICE)
The deposit is 30%, unless the event is within 6 weeks, in which the full amount is due upon booking.
The remaining balance is due 1 calendar month before the event.
Once you have requested to book, we’ll send you an invoice where payment can be made by card online.
If you would prefer to pay by BACS, please let us know.
Our next step is to confirm the bell tent set up location using What3Words and to confirm the bell tent set up date. We do not need to visit the venue before the set up date.
Our T&Cs are here – https://cotswoldtipis.co.uk/terms-and-conditions/
Deposits are non-refundable in the event of cancellation.
If bookings are cancelled within 6 months of the event date, 80% of the booking cost is due at the time of cancellation.
Our full T&Cs can be found here – https://cotswoldtipis.co.uk/terms-and-conditions/
TENT LAYOUTS
We’ll always set up in a way we think is appropriate for the venue, space available and the number of tents.
A line, arc or circle always looks fantastic, particularly if the tents facing towards a view. If there are lots of tents, rows work really well, and save the people in the farthest away tents a long walk to the loo.
We’ll work to your plans though so let us know if you have a vision in mind!
Yes you can but you also don’t have to. We can set up in a way we think is appropriate and that looks good!
If you have a vision in mind, please let us know at least two weeks before we set up so we can incorporate this into our set up plan and start setting up without delay.
Yes. Please let us know at least two weeks before we set up so we can incorporate this into our set up plan and start setting up without delay.
Different guests may have different bedding configurations and different sized tents so it may not be as straight forward as just swapping name tags.
SHARING INFORMATION WITH GUESTS
The tents will be labelled with their names on chalk boards (good weather only) or coloured tags.
We recommend checking with your venue what facilities will be available and sharing this information with your guests.
- toilets / wash basins
- baby changing facilities
- showers
- disabled access facilities
- drinking water
- if there’s anywhere to recharge phones
- car parking
It is worth checking that your venue provides signage to the Glamping area from the car park and to the available facilities, eg. toilets, showers, drinking water
SUPPLIERS OF TOILET AND SHOWER FACILITIES
Of course! Go to the Suppliers section on the Personal Extras page to find suppliers listed by location.
Yes, just go to the Suppliers section on the Personal Extras page to find suppliers listed by location.